Below is the job posting for both vacancies in BIE. If interested please apply using the link below. Thanks!

 

https://www.governmentjobs.com/careers/pabureau/jobs/1997493/legal-assistant-i-2-positions?keywords=Legal&pagetype=promotionalJobs      

 


COMMONWEALTH OF PENNSYLVANIA
invites applications for:

Legal Assistant I - 2 Positions



The Commonwealth of Pennsylvania is proud to be an equal opportunity employer supporting workplace diversity.

 

SALARY:

$32,841.00 - $48,998.00 Annually

JOB TYPE:

Civil Service Permanent Full-Time

DEPARTMENT:

Public Utility Commission

LOCATION:

Dauphin County

OPENING DATE:

02/26/18

CLOSING DATE:

03/13/18 11:59 PM

JOB CODE:

07010

POSITION NUMBER:

82028

UNION:

AFSCME

BARGAINING UNIT:

A1

PAY GROUP:

ST04

BUREAU/DIVISION CODE:

1350

BUREAU/DIVISION:

Investigation and Enforcement

WORKSITE ADDRESS:

400 North Street

CITY:

Harrisburg

ZIP CODE:

17120

CONTACT NAME:

Shannon Marciano

CONTACT PHONE:

717-787-8714

CONTACT EMAIL:

smarciano@pa.gov

THE POSITION:

If you anticipate the need for an accommodation due to a disability, please inform the Human Resource Office at the time an interview is scheduled.

Work hours are 8:00 AM - 4:30 PM - Monday through Friday.

THIS IS FOR TWO POSITIONS.

THIS POSITION IS ENTRY LEVEL

DESCRIPTION OF WORK:

This position provides legal secretarial support to staff Attorneys as well as to the Director, Deputy Chief Prosecutor, Supervisors, Analysts, and Engineers of the Legal and Technical Divisions of the Bureau of Investigation and Enforcement.  The incumbent must carry out a variety of secretarial and clerical duties requiring some knowledge of technical and legal terminology, with initial discretion to set priorities.  Must be able to adjust priorities as work flow changes, and to assist other administrative staff as needed. 
 
Prepares and types base level documents as letters, memoranda, official case correspondence, interrogatories, testimony and accompanying exhibits, etc.  Proofreads typed materials to ensure the information is grammatically and typographically correct, and adheres to Bureau and Commission policy, methods and deadlines. 
 
Coordinates and tracks corrections made by Attorneys and Management staff to testimony and interrogatories after the internal review process takes place, and prepares the final copy for transmittal via email, fax and/or hard copy to all parties of record.  Selects and creates an appropriate cover letter and Certificate of Service for each type of document.  Sends finalized documents to parties of record via email directly, followed by hard copy.
 
Compiles Table of Contents and Table of Authorities for insertion into briefs in accordance with the Uniform System of Citation or other specified court format.
 
Prepares and files documents with the Secretary's Bureau and the Commonwealth and PA Supreme Courts in accordance with Commission procedural rules and PA Rules of Appellate Procedure using the Efile document system.
 
Reviews and interprets Confidential Agreements filed by various entities and ensures that I&E is in compliance with such agreements.  Formulates the process by which I&E handles confidential materials in each proceeding.  Such duties include, but are not limited to, maintaining files of all confidential information covered by Protective Order; distributing confidential information to appropriate parties only, and tracking the information as the case progresses.  At the conclusion of a proceeding, responsible for destroying or returning confidential information to the applicable party, as dictated by the Protective Order.  Ensures that I&E is fully compliant with Act 156 statutory provisions.
 
Acts as designated point of contact, or "authorized user" to receive electronic filings from outside parties.  Reviews initial filings and determines appropriate in-house distribution of materials.
 
Upon completion of any official case work documentation, prepares a parties of record list, updating for service purposes and filing for future reference.  Maintaining said list in a central electronic folder for use by other staff.  Prepares and sends via U.S. mail, fax and/or email any correspondence as may be necessary.  Additionally, ensures that all necessary internal employees are sent copies of appropriate documents.
 
Creates folders in InfoMAP on each case that is being processed through the Legal Division.  Maintains the filing system making sure the subfolders are labeled properly and documents are placed in the correct folder and easily found by naming the file appropriately.
 
Tracks and periodically reviews the due date(s) for the responses to I&E Interrogatories (Interrogatory and Discovery Logs), in accordance with the Commission's Procedural Rules.  Informs appropriate I&E Legal Staff of overdue status.
 
Assists with travel arrangements for members of the Legal and Technical Division, i.e. airline, hotel, rental car, etc., through SAP or ADTRAV.  This responsibility may also include preparing requests for temporary transportation, request for advancements, and processing travel expense vouchers through SAP.
 
Acts as Bureau Timekeeper keeps a record of all leave time used by bureau employees; monitors leave requests and leave transmittals through SAP.  Handles all wage employee information pertaining to hours worked for pay purposes; transmits Time and Attendance Record through SAP in a timely manner.  Runs bi-weekly error report and fix all errors.
 
Maintains, inventories, and orders office supplies for I&E administration, legal and technical divisions in bureau, as needed.
 
Greets visitors, answers phones and screens calls from outside attorneys, utility representatives, consumers, etc., by directing them to the appropriate person.
 
Assists Administrative Officer 1 (Motor Carrier) with processing of the Unified Carrier Registrations (UCRs).
 
Records Technical Division leave on the I&E Action Calendar.
 
Receives and routes mail to proper personnel in the division. 
 
Maintains and updates financial publications.
 
Fills in for other Legal Assistants and Administrative officer, as needed. 
 
Performs other related duties as required.

Essential Functions:
Ability to keep classified Bureau information and materials that have been deemed Confidential. 
 
Ability to provide secretarial and administrative support to the Legal and Technical Divisions of the Bureau of Investigation and Enforcement, including the ability to understand technical and legal terminology and the ability to set priorities.
 
Ability to type various forms of documents using a personal computer, and the ability to proofread typed materials for grammatical and typographical content.
 
Ability to enter information into software applications such as Microsoft Word, Excel and Outlook, as well as specific systems such as InfoMAP and SAP.
 
Ability to send information and documentation to parties via first class mail, e-mail and facsimile transmission.
 
Ability to receive mail and sort to proper division; ability to maintain control of paper flow through the use of logs and related controls.
 
Ability to process, log and file all incoming interrogatories within 24 hours of receipt.
 
Ability to ensure that all Legal and Technical Division documents and materials conform to approved styles and formats, including legal and technical terminology and statistical tables.
 
Ability to complete assignments and meet bureau and PUC deadlines.
 
Ability to screen visitors and phone calls. 
 
Ability to edit and update I&E Action calendar. 
 
Ability to make arrangements for travel.
 
Ability to maintain several filing systems in support of the Legal and Technical Division.
 
Ability to perform other related duties as directed or required.
 

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY:

Eligibility - all candidates

Three years of responsible clerical, enforcement or investigative work;

or

An equivalent combination of experience and training.

Be a resident of Pennsylvania.
Be eligible for selection in accordance with Civil Service rules.

EXAMINATION INFORMATION:

Recruitment Method(s):
Applicants must meet one (or more) of the following methods(s) to be considered for this vacancy:

  • Civil Service Lists (Fill by examination in accordance with collective bargaining.)
  • Promotion Without Examination
  • Transfer
  • Reassignment
  • Voluntary Demotion
  • Reinstatement

Eligibility - Competitive Promotion Without Examination Only
CLASS RESTRICTIONS

  1. Have held regular civil service status in one of the following classifications:
    • Clerk Typist 2
    • Clerk Stenographer 2
    • Clerk 2


Or in a class at Pay Scale Group 3 where there is clear linkage between the knowledge, skills, and abilities required to perform the duties of that class and the knowledge, skills, and abilities required of the Legal Assistant 1 class. Applications submitted will be reviewed to determine if an applicant's current or previous class has a logical occupational, functional, or career development relationship to the Legal Assistant 1 class.

Selection Criteria
Minimum experience and training required for the job.

Meritorious service; defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last due overall regular or probationary performance evaluation was higher than unsatisfactory or fails to meet standards.

Seniority, defined as a minimum of one year(s) in the next lower class(es) by the posting closing date of 3/13/2018.

Application Instructions

  1. Interested qualified applicants must submit all requested materials as specified in the "How To Apply Section". Failure to comply with the below application requirements will eliminate you from consideration for this position.

This section is issued for compliance with Management Directive 580.19, Promotion in the Classified Service without Examination.
How to apply - all candidates:
Submit an online application at https://www.governmentjobs.com/careers/pabureau/promotionaljobs on or before Tuesday, March 13, 2018 and attach:

  • Resume
  • Please attach a copy of your most recent Employee Performance Review (EPR) to your application - if you do not have this document, please include a note explaining why it is not included.

All application materials must be filed online by the closing date of this posting. Faxed, e-mailed, mailed, late and/or incomplete applications will not be accepted.

To be considered for this vacancy, all applicants must meet the minimum experience and training requirements.

In addition to the application materials listed above, individuals applying for Voluntary Demotion must submit a letter of interest acknowledging reduction in pay.

Individuals applying for Reinstatement must submit a letter of interest requesting consideration for reinstatement.

Please use the contact information provided for additional information.
 

 

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.employment.pa.gov

OUR OFFICE IS LOCATED AT:
400 North Street
Harrisburg, PA 17120


jobs@pa.gov

An Equal Opportunity Employer

Position #18-18
LEGAL ASSISTANT I - 2 POSITIONS
SM