Below is the job posting for the vacancy in ALJ. If interested please apply using the link directly below.

 

https://www.governmentjobs.com/careers/pabureau/jobs/1873312/legal-assistant-1?keywords=Legal&pagetype=promotionalJobs

 

Commonwealth of Pennsylvania Logo


COMMONWEALTH OF PENNSYLVANIA
invites applications for:

Legal Assistant 1



The Commonwealth of Pennsylvania is proud to be an equal opportunity employer supporting workplace diversity.

 

SALARY:

$32,841.00 - $48,998.00 Annually

JOB TYPE:

Civil Service Permanent Full-Time

DEPARTMENT:

Public Utility Commission

LOCATION:

Dauphin County

OPENING DATE:

11/15/17

CLOSING DATE:

12/01/17 11:59 PM

JOB CODE:

07010

POSITION NUMBER:

164476

UNION:

AFSCME

BARGAINING UNIT:

A1

PAY GROUP:

ST04

BUREAU/DIVISION CODE:

3000

BUREAU/DIVISION:

Office of Administrative Law Judge

WORKSITE ADDRESS:

400 North Street

WORKSITE ADDRESS:

2nd Floor, Keystone Building

CITY:

Harrisburg

ZIP CODE:

17120

CONTACT NAME:

Shannon Marciano

CONTACT PHONE:

717-787-8714

CONTACT EMAIL:

smarciano@pa.gov

THE POSITION:

If you anticipate the need for an accommodation due to a disability, please inform the Human Resource Office at the time an interview is scheduled.

Work hours are from 7:30 a.m. to 4:00 p.m. - Monday through Friday.

THIS POSITION IS ENTRY LEVEL.
 

DESCRIPTION OF WORK:

Performs as support staff in the Office of Administrative Law Judge. Carries out a variety of support staff and clerical duties requiring knowledge of technical and legal terminology, with initial discretion to set priorities. Must be able to adjust priorities according to circumstances, and to assist other support staff, as needed, to produce work for the office. Can learn new applications of computer software, as needed.

CLERICAL
 
Type documents from handwritten drafts, drafts available through a computer network or final form using a computer.
 
Type documents such as letters, Interim Orders, Conference Call and Mediation Session Notices, Cover and Calendar sheets, and memoranda.
 
Type any statistical tables necessary for attachment to decisions. Preparing correspondence in the form of letters and memoranda.
 
Proofread typed materials to ensure the transfer of information is grammatically and typographically correct and adheres to Commission policy and methods. Research case information for possible Certificate of Satisfaction or other relevant documents that may delay or close a case.
 
Ensure Decisions and Orders are completed in compliance with deadlines. Correct typed materials which are in error.
 
Prepare for distribution to parties of record (to include preparing mailing labels) by U.S. Mail or e-Service, copies of all Orders and other documents requiring interim service. Obtain or prepare parties of record lists, update for service purposes, and filing for future reference; advise appropriate personnel of changes.
 
Officially file Decisions from ALJs with the Chief ALJ's office.
 
Upon completion of Orders, send out copies to the appropriate parties of record, making sure that all necessary PUC employees are sent copies of proper documents.
 
Establish and maintain files by inserting and retrieving documents, prepare new file folders and update file contents.
 
Purge old files from active status and place in a closed or discarded file for recycling.
 
Perform general office duties including routing mail to appropriate personnel, screening and routing telephone calls, placing telephone calls, photocopying documents, forms or other materials and faxing documents.
 
Prepare and distribute Hearing Report sheets from information received on the weekly hearing calendar.
 
Notify scheduling staff and other pertinent parties of hearing postponements or cancellations.
 
Ensure all outgoing mail is processed timely for daily shipment. In rush cases, arranging for documents to be shipped express mail.
 
Retrieving pertinent case information from InfoMAP, as needed.
 
Perform other related duties, as required; e.g. assist other support staff and the Administrative Officer with various clerical tasks as workload dictates.
 
SCHEDULING
 
Review hearing notices and compile information into the Hearing Room Scheduler (HRS) calendar.
 
Schedule hearings for formal legal proceedings, using the HRS computer program.
 
Consult InfoMAP in order to access information on each case. Review & evaluate each complaint and determine the Administrative Law Judge to be assigned.
 
Use geographic location of the complainant, ALJ caseload, and availability.
 
When assigning cases, consider the legal parameters established by statute, regulations, internal Commission policy; or as instructed by the individual ALJ or Chief ALJ.
 
Use knowledge of Public Utility Law, regulations, and policy to review legal documents received before scheduling a hearing.
 
Assess each case for complexity - in order to know which type of hearing to schedule.
 
Determine parties of record in InfoMAP, then composes the Parties of Record for each case.
 
Analyze each case to find the fairest & quickest way to proceed.
 
Review answers to the complaints in order to timely notify other PUC Bureaus that have an interest in the case.
 
Update all parties' lists and InfoMAP POR as additional complaints are filed in a case; or when "Petitions to Intervene" are filed.
 
Prepare the official hearing notices to go out to parties of record.
 
Responsible for scheduling of Public Input Hearings for rate cases to include the selection of facility within service territory of utility that accommodates all parties, including researching facilities available and costs associated with renting the facility, typing reservation letter to facility, explaining billing procedure to facility representative, and arranging for fiscal to pay rental fees to the facility.
 
Type notice to Commissioners, obtain maps and directions for dissemination to parties and type Public Input Hearing Notice.
 
On a daily basis, responsible for re-scheduling of hearings as directed by the Administrative Law Judges.
 
Prepare notices for Emergency Relief Petitions to be served within 10 days for Administrative Law Judge to act on within 15 days.
 
Notices must be handled in an expeditious manner.
 
Handle cases when Certificates of Satisfaction & Petitions for Leave to Withdrawal have been filed.
 
Communicate with attorneys, paralegals, court reporters, Commission employees, Judges across the state, which requires excellent verbal & written communication skills.
 
Responsible for forwarding copies of all correspondence to the Docket Section Supervisor for maintaining an Official Record.
 
 
MEDIATION
 
(a) Interim Orders (IO)  
 
Create IO based on templates in InfoMAP and following special instructions from mediator, if any. 
 
Prior to preparing IO, check InfoMAP to see if anything was filed that is relevant; i.e. Certificate of Satisfaction.
 
Draft IO for Mediator Review; create and update any mediation template(s) in InfoMAP, as assigned; if needed, place "Mediation Review Completed" memo in InfoMAP
 
 
(b) Conference Calls and Mediation Sessions  
 
Send out Notices.
 
Type all correspondence and mail it out.
 
Compose & maintain the Parties List.
 
Update POR in InfoMAP if changes are made after initial filings, per presiding officer's discretion; perform research in InfoMAP, print out, gather and assemble pertinent documents.
 
Process mediator's reports.
 
Take appropriate actions in InfoMAP (attaching, filling in required fields).
 
Additional duties as assigned by your supervisor.

Essential Functions:
 

Ability to effectively communicate with others, both verbally and in writing.
Ability to learn and understand existing and/or proposed policies and procedures and incorporate same into assigned duties.
Ability to use office equipment such as calculators, telephones and computers in more than just a basic function. Must use computer to make corrections to decisions, orders, hearing notices, etc.
Ability to use computer software packages, including but not limited to InfoMap, Word, Excel, and Outlook.
Ability to type.
Ability to organize and maintain files.
Ability to take notes and respond to problems, both verbally and in writing.
Ability to proofread.
Ability to adjust priorities according to circumstances, and to assist other secretaries and staff, as needed, to produce work for the office.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY:

Three years of responsible clerical, enforcement or investigative work;

or

An equivalent combination of experience and training.

Be a resident of Pennsylvania.
Be eligible for selection in accordance with Civil Service rules.

EXAMINATION INFORMATION:

Recruitment Method(s):
Applicants must meet one (or more) of the following methods(s) to be considered for this vacancy:

  • Civil Service Lists (Fill by examination in accordance with collective bargaining.)
  • Promotion Without Examination
  • Transfer
  • Reassignment
  • Voluntary Demotion
  • Reinstatement

Eligibility - Competitive Promotion Without Examination Only
CLASS RESTRICTIONS

1.     Have held regular civil service status in one of the following classifications:

o    Clerk Typist 2

o    Clerk Stenographer 2

o    Clerk 2


Or in a class at Pay Scale Group 3 where there is clear linkage between the knowledge, skills, and abilities required to perform the duties of that class and the knowledge, skills, and abilities required of the Legal Assistant 1 class. Applications submitted will be reviewed to determine if an applicant's current or previous class has a logical occupational, functional, or career development relationship to the Legal Assistant 1 class.

Selection Criteria
Minimum experience and training required for the job.

Meritorious service; defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last due overall regular or probationary performance evaluation was higher than unsatisfactory or fails to meet standards.

Seniority, defined as a minimum of one year(s) in the next lower class(es) by the posting closing date of 12/1/2017.

Application Instructions

1.     Interested qualified applicants must submit all requested materials as specified in the "How To Apply Section". Failure to comply with the below application requirements will eliminate you from consideration for this position.

This section is issued for compliance with Management Directive 580.19, Promotion in the Classified Service without Examination.

How to apply - all candidates:
The following materials must be submitted online on or before Friday, December 1, 2017:

1.Most Recent Employee Performance Review
2.Resume

All application materials must be filed online by the closing date of this posting. Late applications will not be accepted.

To be considered for this vacancy, all applicants must meet the minimum experience and training requirements, including individuals holding job titles listed as next lower class under the promotion without exam option.

In addition to the application materials listed above, individuals applying for Voluntary Demotion must submit a letter of interest acknowledging that acceptance of the position represents a demotion with corresponding reduction in pay.

Individuals applying for Reinstatement must submit a letter of interest requesting consideration for reinstatement.

 

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.employment.pa.gov

OUR OFFICE IS LOCATED AT:
400 North Street
Harrisburg, PA 17120


jobs@pa.gov

An Equal Opportunity Employer

Position #73-17
LEGAL ASSISTANT 1
SM