Below is the job posting for the vacancy in Secretary’s Bureau. If interested please apply by using the link that I have attached.

 

https://www.governmentjobs.com/careers/pabureau/jobs/1885969/clerk-2?keywords=Clerk%202&pagetype=promotionalJobs

 


COMMONWEALTH OF PENNSYLVANIA
invites applications for:

Clerk 2



The Commonwealth of Pennsylvania is proud to be an equal opportunity employer supporting workplace diversity.

 

SALARY:

$29,164.00 - $42,876.00 Annually

JOB TYPE:

Civil Service Permanent Full-Time

DEPARTMENT:

Public Utility Commission

LOCATION:

Dauphin County

OPENING DATE:

10/25/17

CLOSING DATE:

11/09/17 11:59 PM

JOB CODE:

00120

POSITION NUMBER:

111305

UNION:

AFSCME

BARGAINING UNIT:

A1

PAY GROUP:

ST03

BUREAU/DIVISION CODE:

8005

BUREAU/DIVISION:

Secretary's Bureau

WORKSITE ADDRESS:

400 North Street

CITY:

Harrisburg

ZIP CODE:

17120

CONTACT NAME:

Shannon Marciano

CONTACT PHONE:

717-787-8714

CONTACT EMAIL:

smarciano@pa.gov

THE POSITION:

If you anticipate the need for an accommodation due to a disability, please inform the Human Resource Office at the time an interview is scheduled.

Work hours are from 8:00 A.M. to 4:30 P.M. - Monday through Friday.

THIS POSITION MUST BE POSTED FOR 15 CALENDAR DAYS:

The next lower classification(s) for promotional purposes in accordance with collective bargaining:        Clerk 1 

DESCRIPTION OF WORK:

This position is located in the Scanning and Record Retention Section of the Secretary's Bureau and is respon­sible for the quality, accuracy and completeness of the scanned product.  Specific duties are as follows:
 
Responsible for the maintenance and care of scanning and microfilm equipment: The ability to calibrate cameras and reader printers. The ability to read and calibrate densitometer. The ability to program the IMT.70 and IDW2000 workstations. The ability to change Exposure lamps and lenses. The ability to use Kofax Scanners.
 
Input closed case docket numbers on computer to generate charge-out cards and to return cards as appropriate.
 
Generate, from InfoMap, a retrieval record for each case prepped.
 
Review and prepare files for scanning, checking contents of file against sheet for completeness.  Place documents in each folder in chronological sequence, removing staples, paperclips, and bindings so that each sheet is free from the others.  Cut or tape tears or creases to provide smooth, flat sheet that will pass through the scanning. Use appropriate separator sheets. Upon completion of the file, attach "prepped" label to folder, initial and return file to appropriate box.  Attach "prepped" label to outside of box when completed.  Initial label certifying that all are complete and each file in the box is ready for scanning.
 
Scan prepared cases, cleaning lens before use and loading documents in appropriate order.  Briefly examine folders for proper prepping, return inappropriately prepped files to the person who prepped them originally.  Log docket number on index sheet along with type of folder, batch number, and dates of various orders.  Check scanned documents to assure proper functioning. Stamp "SCANNED" on each file scanned and on the outside of the box when completed.  Log number of images filmed daily on appropriate sheet.
 
Index scanned cases on InfoMap giving case location by batch and docket number.
Destroy files indexed on computer when instructed by the supervisor.  Check each file against index listing.  Check for "SCANNED" stamp on file and box.  Destroy in numerical order. Make necessary changes on index sheet and in computer when a problem is detected.
 
Pulls monthly closed files. Boxes and labels them appropriately.
 
Pulls closed files waiting to be scanned as historical documents requested by the Record Retention Section.
 
Submit appropriately completed, legible "Daily Activity Report" to supervisor at the end of each work day.
 
Perform other duties as assigned.

Essential Functions:
Ability to read both printed and hand-written material.

Ability to compare file content with listed materials to be contained in the file.

Ability to sit for long periods of time (1-2 hours).

Ability to lift boxes weighing up to 35 pounds.
 

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY:

Eligibility - all candidates
Meet the minimum experience and training required for the job: Six months as a Clerk 1 and educational development to the level of the eighth grade;

or

Completion of a high school business curriculum;

or

Any equivalent experience and/or training which provided the
required knowledge and abilities.

Be a resident of Pennsylvania.

Be eligible for selection in accordance with Civil Service rules.

EXAMINATION INFORMATION:

Recruitment Method(s):
Applicants must meet one (or more) of the following methods(s) to be considered for this vacancy:

  • Seniority Promotion (Bidding employees in the next lower classification within the designated seniority unit.)
  • Seniority Unit Lateral (Movement to the same class title within the designated seniority unit.)
  • Civil Service Lists (Fill by examination in accordance with collective bargaining.)

When the collective bargaining obligation(s) have been met, then the following recruitment methods may be used:

  • Transfer
  • Reassignment
  • Voluntary Demotion
  • Reinstatement

How to apply - all candidates:
The following materials must be submitted online on or before Thursday November 9, 2017:

1.     Most Recent Employee Performance Review

2.     Resume

All application materials must be filed online by the closing date of this posting. Late applications will not be accepted.

To be considered for this vacancy, all applicants must meet the minimum experience and training requirements.

In addition to the application materials listed above, individuals applying for Voluntary Demotion must submit a letter of interest acknowledging that acceptance of the position represents a demotion with corresponding reduction in pay.

Individuals applying for Reinstatement must submit a letter of interest requesting consideration for reinstatement.

 

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.employment.pa.gov

OUR OFFICE IS LOCATED AT:
400 North Street
Harrisburg, PA 17120


jobs@pa.gov

An Equal Opportunity Employer

Position #79-17
CLERK 2
SM

 

(717) 783-9794