Below is the job posting for the vacancy in BIE. If interested please use the below link to apply.

 

https://www.governmentjobs.com/careers/pabureau/jobs/1899043/administrative-officer-3-puc-only?keywords=Administrative&pagetype=promotionalJobs   

 


COMMONWEALTH OF PENNSYLVANIA
invites applications for:

Administrative Officer 3 - PUC ONLY



The Commonwealth of Pennsylvania is proud to be an equal opportunity employer supporting workplace diversity.

 

SALARY:

$55,902.00 - $84,910.00 Annually

JOB TYPE:

Civil Service Permanent Full-Time

DEPARTMENT:

Public Utility Commission

LOCATION:

Dauphin County

OPENING DATE:

11/08/17

CLOSING DATE:

11/20/17 11:59 PM

JOB CODE:

G0865

UNION:

NONE - MANAGMENT

BARGAINING UNIT:

A3

PAY GROUP:

UT08

BUREAU/DIVISION CODE:

1001 - One Call

BUREAU/DIVISION:

Bureau of Investigation and Enforcement

WORKSITE ADDRESS:

400 North Street

CITY:

Harrisburg

ZIP CODE:

17120

CONTACT NAME:

Shannon Marciano

CONTACT PHONE:

717-787-8714

CONTACT EMAIL:

smarciano@pa.gov

THE POSITION:

***THIS VACANCY IS FOR PUC EMPLOYEES ONLY.***

Work hours are 7:30 AM - 4:00 PM - Monday through Friday.

If you anticipate the need for an accommodation due to a disability, please inform the Human Resource Office at the time an interview is scheduled.

DESCRIPTION OF WORK:

This position serves as a supervisor for the Damage Prevention Section (DPS or Section) in the Bureau of Investigation & Enforcement (I&E), reporting directly to the Safety Division Manager. This position acts as primary contact for all DPS activities. This is a management position within I&E assigning underground utility damage cases to the Damage Prevention Investigators (Investigators). The individual will review and approve recommended dispositions made by the Investigators to ensure compliance with the Underground Utility Line Protection Law (UULPL). This position provides direct supervision to DPS staff.

This position will be responsible for reviewing and approving disposition recommendations of Investigations or reports of alleged violations of the UULPL provided by Investigators.
This position will be responsible for reviewing and approving all testimony prepared by Investigators that will be presented at hearings before an Administrative Law Judge.

  • Supervises staff of four Investigators and one Clerk Typist 2 (CT) within DPS.
  • Assigns reports of alleged violations of the UULPL that are electronically provided to the PUC through the Pennsylvania One Call System (POCS) to Investigators for evaluation and determination of action.
  • Monitors the case load of Investigators to ensure reports of alleged violations are completed within procedures and established timeframes.
  • Reviews and approves disposition recommendations of investigations or reports of alleged violations provided by Investigators.
  • Reviews case records that have been created by Investigators to ensure all actions and findings are properly documented.
  • Reviews and approves outgoing correspondence to persons/entities involved in a report of alleged violation of the UULPL that are drafted by Investigators.
  • Prepares the agenda of cases to be presented to the monthly meetings of the Damage Prevention Committee (DPC).
  • Ensures all arrangements for monthly DPC meetings are confirmed, including dates/times, meeting site, travel arrangements for Committee members, investigator presentations, etc.
  • Reviews and approves all testimony prepared by Investigators that will be presented at hearings before an Administrative Law Judge.
  • Reviews and approves educational training material to be provided to violators of the UULPL by Investigators when training is part of the disposition determined by the DPC.
  • Approves underground utility damage prevention and UULPL presentations for facility owners, excavators, line locators, project owners and the general public.
  • Participates in hearings before Administrative Law Judge when case is referred to I&E prosecutory staff and requires expert testimony on investigations and alleged violations.
  • Identifies and directs field investigations of alleged violations of the UULPL, as well as on-site inspections of on-going excavation activities.
  • Oversees administration of the Electronic Case Management (ECM) system, which contains all incident reports and corresponding documentation.
  • Oversees all programming revisions (systems support) for the systems used by the DPS, including internal desktop applications and managing programming revisions made to the ECM system.
  • Oversees the management of the ECM system, ensuring that incident reports and all supporting documentation are being transferred from the POCS system to the ECM system on a daily basis.
  • Responds to telephonic inquiries related to the PUC's damage prevention enforcement program.
  • Prepares Employee Performance Review for all Investigators and CT, approving biweekly time reports and leave requests submitted by Investigators and CT.
  • Provides orientation and training to newly hired Investigators and serves as a training coordinator.
  • Participates in interviews with candidates for vacant Investigator positions.
  • Performs all duties required of an Investigator.
  • Performs other related work as directed.

Essential Functions:

Ability to communicate clearly orally and in writing.
Ability to make clear and pertinent statements orally and in writing.
Ability to summarize data and present findings orally and in writing.
Ability to present data in tabular, graphic and matrix form.
Ability to learn and use all related software packages.
Ability to establish and maintain effective working relationships.
Ability to conduct informal and formal meetings.
Ability to apply rules and procedures of personnel administration.
Ability to plan, direct, assign and review staff work.
Ability to establish work objectives for staff and assess staff performance.
Ability to assess training needs for staff development.
Ability to identify operational objectives and provide direction.
Ability to accurately interpret and apply the UULPL.
Ability to participate in investigation, formal proceedings and settlement negotiations.
Ability to assign and review work.

 

 

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY:

One year as an Administrative
Officer 2;

                        or

Four years of experience in progressively responsible and varied
office management of staff work in public or private organization,
including experience in personnel management budgeting or
procurement; and such training as may have been gained through
graduation from a four-year college or university;

                        or

Any equivalent combination of experience and training. 

 

Be a resident of Pennsylvania.

Be eligible for selection in accordance with Civil Service rules.

EXAMINATION INFORMATION:

Recruitment Method(s):
Applicants must meet one (or more) of the following methods(s) to be considered for this vacancy:

  • Promotion Without Examination
  • Transfer
  • Reassignment
  • Voluntary Demotion

Eligibility - Competitive Promotion Without Examination Only
CLASS RESTRICTIONS

1.     Have held regular civil service status in one of the following classifications:

  • Administrative Officer 2, PUC
  • Mgmt Anl 2 Puc
  • Fiscal Management Specialist 2
  • Business Analyst 2, PUC

Or in a classification at Pay Scale Group 7 where there is a clear linkage between the knowledge, skills, and abilities required to perform the duties of that class and the knowledge, skills, and abilities required of the Administrative Officer 3 class. Applications submitted will be reviewed to determine if an applicant's current or previous class has a logical occupational, functional, or career development relationship to the Administrative Officer 3 class.

Selection Criteria:

1.     Minimum experience and training required for the job.

2.     Meritorious service; defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last due overall regular or probationary performance evaluation was higher than unsatisfactory or fails to meet standards.

3.     Seniority, defined as a minimum of one year(s) in the next lower class(es) by the posting closing date of 11/20/2017.

Application Instructions
 
Interested qualified applicants must submit all requested materials as specified in the "How To Apply Section". Failure to comply with the above application requirements will eliminate you from consideration for this position. 
 
Additional information may be obtained by calling: (717)787-8714

This section is issued for compliance with Management Directive 580.19, Promotion in the Classified Service without Examination.

How to apply - all candidates:

The following materials must be submitted online on or before Monday, November 20, 2017:

  • Resume
  • Most Recent Employee Performance Review

All application materials must be filed online by the closing date of this posting. Late applications will not be accepted.

To be considered for this vacancy, all applicants must meet the minimum experience and training requirements.

In addition to the application materials listed above, individuals applying for Voluntary Demotion must submit a letter of interest acknowledging reduction in pay.

Please use the contact information provided for additional information.
 

 

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.employment.pa.gov

OUR OFFICE IS LOCATED AT:
400 North Street
Harrisburg, PA 17120


jobs@pa.gov

An Equal Opportunity Employer

Position #80-17
ADMINISTRATIVE OFFICER 3 - PUC ONLY
SM